Records Management Standard
California State University, Monterey Bay is committed to effective records management that includes meeting legal and regulatory requirements for record retention, minimizing the space needed for and the cost of records retention, and appropriately destroying outdated records.
Comments or feedback on this standard should be directed to The Office of the Chief Information Officer at (831) 582-4700.
Scope
This standard applies to all records, regardless of medium held by CSU Monterey Bay and all employees of CSUMB and CSUMB auxiliary organizations.
Standard
CSUMB records shall be retained for the minimum time periods indicated in the CSU or CSUMB records retention and disposition schedules, destroyed when the time period for retention has been met, and disposed of in accordance with University standards.
Supporting documentation
- Definitions
- Clean Desk and Clear Screen Standard
- CSU Records Retention and Disposition Schedules
- Information Classification Standard
- Information Protection Requirements
- Information Protection Standard
- Media Sanitization Standard
- Public Records Requests
- Records Disposition Standard
- Records Retention Standard
Roles and responsibilities
It is the responsibility of each CSUMB and CSUMB auxiliary employee to adhere to the Records Management Standard and to the supporting standards and procedures.
It is the responsibility of department heads to ensure that employees under their supervision comply with the Records Management Standard and with the supporting standards and procedures.
Revision control
This standard will be subject to revision in response to changes in technology, regulatory compliance, and/or CSUMB operational initiatives.
Last reviewed/updated
06/21/2019 by Chip Lenno, CIO/ISO