University President

University Budget Committee

Formed February 22, 2023

Charge

Given your role at CSU Monterey Bay, we invite you to serve on the University Budget Committee (UBC), which replaces the previous Strategic Budget Committee. The University Budget Committee (UBC) is an advisory committee under the leadership of the Provost and Chief Financial Officer (CFO). charged with serving as a deliberative body that provides the CSUMB President with ongoing advice and recommendations related to budget policy, planning, and assessment The UBC is also expected to: share commitment to transparency in fiscal decision-making; advise the University and community about budget matters; bring fiscal concerns of the community to the administration; ensure that the University’s priorities are reflected in its budget through coordinated consultation, discussion, education, and outreach to the University community; review budget assumptions and plans for academic units and administrative groups including annual operating budgets, multi-year forecasts, and capital budgets. : The Provost, in consultation with the CFO appoints members to UBC based on university role, expertise, and commitment. Committee members are responsible for: establishing and maintaining communication links to and from their constituencies (Senates, Councils, Cabinet) to ensure that all employees have an opportunity to offer input on the budget process and priorities; represent their constituencies on committee recommendations whenever possible; are elected and appointed; representatives serve for three years with the possibility of reelection or reappointment for one consecutive term; eligibility is effective again after a hiatus of one year.

The Provost and CFO or designee will be responsible for developing meeting agendas; advising the co-chairs regarding UBC business and governance; consulting on processes; guiding new member appointments determining methods for public engagement; identifying materials for distribution to UBC members before the meeting; bringing to the Steering Committee questions and concerns raised by the campus community; additional duties needed, such as coordinating progress reports from any ad hoc UBC.

The UBC will meet monthly and hold additional meetings as needed. Member attendance at the meetings is critical. If an appointed member misses more than one meeting without discussing the absence with the co-chairs in advance, the member may be replaced on the committee. Service on the committee may require meetings to discuss the budget prior to the Fall or Spring semesters. It is understood that meetings held over Summer and winter break may interrupt faculty member breaks, but when membership is accepted, it is with this understanding. Jennifer Hinds, Administrative Assistant to the Provost, created a Doodle Poll to schedule the first meeting.